VEHICLES & FLEET MANAGEMENT

We understand the needs of all sizes and complexities of different fleets. Effective management can provide you with the correct visibility and analysis to keep your vehicles running in the most efficient manner.
Fleet Management Services help identify the correct ways to improve important fleet factors like cost, efficiency, CO₂ emissions and safety. The goal is to ensure the smooth day-to-day operation of your fleet and fulfil your overall business requirements.

The service also handles the time-consuming administration aspects like the taxation of vehicles over one year old, Road Fund Licence refund requests, V5 and MOT management, and motoring offences such as speeding, congestion or parking fines, which will be processed within 48 hours of receipt, reducing your penalty costs, driver management, accident management, Police liaison and court summons if required, repairs and so on.

BENEFITS OF MANAGING YOUR FLEET

• Help to keep your drivers safe while on the road
• Reduced capital and running costs
• Greater control over maintenance and repairs costs
• Outsource some or all of the admin associated with running your own vehicles
• Reduce business legal and financial costs and risks
• Audit and record driver habits and improve processes
• Comply with international best practice on road safety
• Fulfil mandatory duty of care requirements
• Learn online with our fully interactive online portal
• Target ‘at risk’ drivers to improve driving ability

Did you know…?
• Up to a third of all road traffic accidents involve somebody who is at work at the time
• Vehicle accidents cause £10bn loss annually
• 70% of companies do not have a formal risk policy
• 61% of companies do not provide driver training

Employer’s Duty Of Care

All employers have a Duty of Care towards their staff at work, and managing a fleet of vehicles is no different. When vehicles are being used or driven on the highway by persons working for an employer under a contract of employment, the employer has duties of care, which are responsibilities under the Health & Safety at Work Act 1974, as well as a common law duty of care.

We facilitate a full service online risk management system to help you manage your Duty of Care obligations. All elements of duty of care are catered for and the risk management services can be tailored to your specific business requirements, however big or small your fleet is.

FREQUENTLY ASKED QUESTIONS

What Are the Employer's Liabilities?

While the areas of cash and grey fleet management present some managerial challenges, these pale into comparison with the issue of duty of care. Basically, the legal position over the last few years has developed to the point where an employer is responsible for the duty of care of any driver using a vehicle for business purposes – whoever owns the vehicle in question.
This responsibility also extends to a duty of care for other road users. This means that the driver must have the right skills to get behind the wheel of that vehicle and that risk factors such as his or her licence and even general health are regularly checked to assess the ongoing risk. It also means that the vehicle needs to be suitable for the purpose for which it is being used, is maintained properly (which generally means in line with manufacturer servicing recommendations) and undergoes regular basic checks covering areas such as tyre pressures and washer bottle levels. The employee has to also have adequate insurance cover for business travel, not just social and domestic. An audit trail needs to be put in place so that the employer could potentially prove in a court of law that they have followed all of these measures because, if a cash or grey vehicle and driver are involved in an accident and the competence of company management is found wanting, there could be serious implications.

So – it needs to be remembered that if you are offering staff a ‘Cash’ option to purchase their own vehicle you still need to factor in the cost of managing those vehicles and this is often overlooked; employers will offer the Cash alternative in line with the value of a vehicle they could obtain on a Fleet Management scheme which would already be Managed in terms of admin and Risk – then have to bear the costs of self-managing those Cash vehicles on top.

How Big is 'A Fleet'?

Simplistically a fleet is composed of at least two or more cars owned by the same person or company. They don’t have to be from a common range or have a common purpose.

Traditional thinking was that to benefit from economies of scale employers would have a requirement of a minimal of 30 vehicles and these would be offered to staff on a very restricted list of manufacturers and options. In reality these days more and more providers are offering single vehicles under a range of funding options – and these can still come under the outsourced Fleet Management scheme to reduce any liabilities under Duty of Care for the employer.

What Different Funding Options Are Available?

Whether you have a small or large fleet, there are a wide range of options to help you meet your cost, tax and environmental objectives.
For most businesses, cost reduction and control is the first consideration. You may also want to enhance your benefits package or make the management process simpler – all of which is possible with the right scheme.

Examples of funding options for business customers

  • Contract Hire
    Contract Purchase
    Financial Lease
    Salary Sacrifice
    Sales & Leaseback​​

Did you know….?

• VAT-registered businesses can claim back 50% of the VAT on the finance rental where there is an element of private use or 100% if it is used exclusively on work purposes.

• Rentals paid on vehicles with CO2 emissions up to 130g/km can also be fully deducted against corporation tax – this drops to 85% for vehicles with higher emissions.

SEE HOW PROVANTAGE CAN SAVE YOU MONEY

GET IN TOUCH

The Old School House,
3a Leckhampton Rd,
Cheltenham, Glos,
GL53 0AX

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