FACILITIES MANAGEMENT

Why Would You Outsource FM?

Whether you’re considering Outsourcing your FM requirements or it’s something you’ve been doing for years, our contracts and experience mean you can increase efficiencies, greatly reduce costs and improve energy performance.

Core Business Focus
Is managing your property and buildings fabric your core business? If not it’s a drain on your resources and staff. Outsourcing to a bespoke Facilities Management organisation will free up your time so you can focus on the activities that are central to your business.

Costs
Historically we see around a 25% cashable cost reduction in efficiency savings in your running costs, preventative maintenance programmes, economies of scale and reducing overheads.

Flexibility
Outsourcing allows your operations that have seasonal or cyclical demands to bring in additional resources when needed and turn them off again as the requirements fluctuate – a more cost effective option than having your own FTEs.

 

BENEFITS OF FACILITIES MANAGEMENT

Preventative Maintenance

There is an old maxim that prevention is always better than cure and this is as applicable to property maintenance as it is to anything else. FM specialists provide you with greater control and property management strategic planning. Year on year costs are reduced by active Preventative Maintenance. Corrective maintenance is done after a problem arises, while preventive maintenance is carried out before the problem arises.
• Corrective maintenance is done on an ad-hoc basis when something goes wrong, while preventive is done frequently.
• Preventive maintenance minimises the need of corrective action!

FREQUENTLY ASKED QUESTIONS

What Does 'Facilities Management' Cover?

Traditionally there are seen to be Hard and Soft services coming under the umbrella of ‘Facilities Management’.

Soft Services
Soft services are ones which make the workplace a better, safer or more secure place to work within. They are not compulsory and can be added and removed as necessary. Carrying out a Facilities Needs Assessment will help you to identify which services are actually needed by the company and which are an unnecessary cost.
Examples of Soft Services would include Security, Cleaning, Window Cleaning, Front-of-House/Reception, Mail Management, Waste Management, Catering and so on.

Hard Services
Hard services are ones which relate to the physical fabric of the building and these can’t be removed. They ensure the safety and welfare of employees and are generally required by law. Examples of Hard Services would normally include the likes of Heating, Lighting, Plumbing & Sanitary, Fire Safety, Air-conditioning systems and Buildings maintenance.

What Are the Benefits of Having an FM Partner?

Reduce Subcontract Spend
Having skilled, qualified people on the ground greatly reduces the amount of reactive work that needs to be subcontracted to external suppliers and gives a greater control over quality.
Outsource the Risk!
Transfer the risks of running your FM and property services to the provider. Whether it’s the risks associated with employees or with delivering and managing your services, the provider will manage them for you – including TUPE of staff to our partner’s pay and rations where appropriate.
Compliance
Ensure compliance with the latest legislation and regulations relating to properties, employees, energy and waste.
Energy savings
We typically see customers reducing energy budgets by 15% by operating more efficiently. Reducing costs is one approach – reducing demand is another & neither are mutually exclusive.

Are There Any Legal Requirements Around FM?

Yes. All employers and business owners have responsibilities under the Workplace (Health, Safety and Welfare) Regulations 1992 to ensure the daily health, safety and welfare of their employees. In terms of services, these regulations require Facilities Managers to ensure provisions are made for:
• Temperature.
• Ventilation.
• Humidity.
• Lighting.
• Work space dimensions.
• Cleanliness.
• Toilet and washing facilities.
• Rest and eating facilities.

Carrying out a ‘Facilities Needs Assessment’
Facilities Needs Assessments are relatively simple to carry out and require few resources. Our suppliers will help you carry out such an assessment, considering all aspects of the business and looking at which facilities already exist:
• Are these sufficient and efficient?
• Are further facilities required?
• Do existing facilities need maintenance or are there any dupliactions that can be removed?

SEE HOW PROVANTAGE CAN SAVE YOU MONEY

GET IN TOUCH

The Old School House,
3a Leckhampton Rd,
Cheltenham, Glos,
GL53 0AX

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